Events and activities at Indiana University can be educational, life-changing, thought-provoking and entertaining. Policies and guidelines ensure that these activities are safe and meet essential standards. Please review this and the other Protect.IU events pages carefully before planning an event or activity.
Policies & Procedures
University approval of agreements
University approval is required of agreements with vendors and performers slated for events or activities at IU. Contact INLOCC at pholland@indiana.edu or 812-855-9758.
Visit INLOCCYou want fireworks?
Review the university's Fireworks/Pyrotechnics on University Property policy and then send an email to INLOCC@iu.edu at least 30 days prior to the event to provide details required by the policy.
Read the policyNo smoking on campus
All of the IU campuses are smoke free.
Read the policyInsurance requirements
Vendors must supply a certificate of insurance that meets the requirements of IU's Office of Insurance, Loss Control and Claims. Contact INLOCC at pholland@indiana.edu or 812-855-9758.
Visit INLOCCSanitation
Portable toilets must be provided at the rate of one for every 100 people at your event.
Drawings and prizes
Drawings and other "games of chance" may be used to increase interest in an event but value of the give-aways is limited.
Read the policyCan alcohol be provided?
Yes. See IU's policy Requirements for Service of Alcoholic Beverages on Indiana University Premises and read more about beverage guidelines on Protect.IU.
Read the policySecurity requirements
Security is a consideration for every event or activity. Please contact your campus police division or event planning authority to review any needs.
Contact IUPDHandling money
For questions about handling money and whether events can be money-makers, please review the IU policy Establishing and Modifying Revenue Producing Activities. You may also want to read the IU policy Processing Revenue.
Read the policy