All IU travelers are required to obtain prior authorization for any out-of-state trip. This allows the IU Traveler Safety Committee to report on the presence of any faculty or staff who may be present in a particular region, should a conflict or natural disaster occur.
Authorization is achieved through the creation of a new trip in IU’s online travel system. The electronic trip document will route to the responsible fiscal officers for review, and their approval constitutes official authorization. If a trip document has not been created prior to departure, the traveler's department and the broader IU safety community may be unaware that he or she is present in a conflict or disaster region, or may find the traveler unreachable. This could prevent access to the full range of emergency support that would typically be provided to IU travelers.