IUPUI Food Safety

Event Planning

From time to time, approved IUPUI student groups and others affiliated with the IUPUI campus participate in various events which involve the offering the sale of food to students, faculty, staff and the public.  Due to the nature of food service, any food-related disease outbreak has the potential of affecting a large number of individuals with potentially severe consequences. 

In order to plan an event open to the public that is in compliance with State and local regulations as well as IU programs and policies, food service arrangements must be made by the organizer in the following manner:

  • Use the IUPUI-approved, on-campus contracted food service vendor for the event at a food service location currently licensed by the Marion County Public Health Department.


  • Obtain a Special Events Permit from the Marion County Public Health Department (MCPHD). Food service, outside of physical locations on campus that are currently licensed by the MCPHD, requires licensure as a Temporary Food Establishment by the MCPHD (e.g. the sale of grill items in the courtyard in front of or adjacent to the Student Activity Center).  
    • Participants may use the IUPUI-approved, on-campus contracted food service vendor or, with the express approval of the Administrator of Food Contract Services, another Provider capable of meeting the Temporary Food Establishment requirements of the MCPHD. 
    • It is the responsibility of the Provider to meet the Temporary Food Establishment licensing requirements of the MCPHD and to obtain such licensure prior to the event. Food service at such an event must be overseen by a Certified Food Protection Manager as defined by the Indiana Department of Health. No event shall be held without prior licensure.
  • For successful planning purposes it is very important to submit a Special Events Application at least four (4) weeks prior to the event.
  • The MCPHD requires that an application for Temporary Food Establishment be submitted to the agency 30 days prior to the scheduled event. Additional guidance can be found at the Marion County Public Health Deparment.