One of the memes circulated for national Data Privacy Day says “Personal info is like money. Value it. Protect it.” Institutional data at IU often is just that -- personal data for someone -- and requires the same special care employees should give their own personal information.
Lax use of email, copiers, mobile devices and other forms of technology -- or even old-fashioned filing cabinets -- can make student and employee data vulnerable. Careless social media posts can share personal information that can be exploited decades from now.
“As the theme for Data Privacy Day highlights, ‘Respecting Privacy, Safeguarding Data and Enabling Trust’ go hand in hand,” IU Chief Privacy Officer Sara Chambers said. “A lot of the information we come into contact with on our jobs is data about our students and our employees, as well as ourselves. We should stop and think about the data, determine if it contains personal information and then handle it as we would want others to handle our own. “
IU provides a variety of resources and guidance to help keep students’ and employees' personal data private:
- Critical Data Guide: A guide to handling critical information at IU. A hard copy of this guide can be obtained by sending a request to firstname.lastname@example.org.
- Committee of Data Stewards: This new website is the go-to place for questions about how data is classified, to contact data managers or data stewards, or to ask questions about institutional data. If you’ve used this site before, you may need to clear your browser's cache to use the updated site.
- Protect IU: The website for Public Safety and Institutional Assurance at IU, provides an extensive collection of tools and guidance for staying safe online and for keeping institutional data secure. The personal preparedness pages cover a variety of cybersecurity topics (phishing, identity theft, file sharing) that can be put to use at work and at home.
- A FAQ about Indiana data protection laws.
- A new tutorial, “Data Protection and Privacy,” is available online and can be accessed throughOne.IU and E Training. Navigate to the catalog and select “University-wide” and then “University Privacy Office.” Select “enroll” next to the “Data Protection and Privacy” course.
The theme for Data Privacy Day is "Respecting Privacy, Safeguarding Data and Enabling Trust." The annual cyber event is part of the year-round educational efforts of the National Cyber Security Alliance, which works to raise awareness about the safe and secure use of the internet at work, home and school.
See related blog posts:
- Two-factor authentication for social media worth considering
- Movies about data privacy
- So many passwords!?!
- New online data privacy tutorial useful, brief
The University Information Policy Office and University Information Security Office are part of Public Safety and Institutional Assurance at IU, which falls under the Office of the Executive Vice President for University Academic Affairs and the Office of the Vice President for IT and CIO.