New Tool: Data Sharing and Handling (DSH) tool – Provides customized guidance
The Indiana University Data Stewards are happy to announce the launch of the new Data Sharing and Handling (‘DSH’) tool. It is available to assist users in understanding how to share and handle institutional data.
DSH will allow users to query data guidance and best practices based on four factors:
- Domain: Examples include Student, Purchasing, Financial, Health, etc.
- Subdomain: Examples include Patient, Donor Trade Secret, Admission Records, etc
- Data Classification: Options include Public, University-internal, Restricted, and Critical
- What the user wants to do with the data: Options include Share/send, Store, Use, and Dispose)
This tool streamlines information retrieval and consolidates important information from several sources, saving you the time and frustration of piecing this information together on your own. Information sources include:
- The Data Stewards’ Data Classification Matrix
- The Critical Data Guide
- IU Policies (example: DM-01) and Standards (example: DM-01-S)
- IU Knowledge Base (KB) (example article: “At IU, which dedicated file storage services and IT services with storage components are appropriate for sensitive institutional data, including research data containing protected health information?”)
One of the most anticipated functions of this tool is its ability to show which storage locations and storage services might be appropriate to store data from whatever subdomains a user specifies. In some complex cases (especially in the “Health” domain), users may be referred to their department’s IT-Pro, but more often than not, various commonly used solutions will be named.
Users will appreciate how user-friendly DSH is. Until now, a user would have to read the Data Classification Matrix (an excel spreadsheet) to find out how data is classified, and then cross-reference classification with the tables in the KB article mentioned above. The DSH greatly simplifies and accelerates this process. After providing three or four pieces of information and one quick click on a single page, users likely have the information they needed.
Note: The DSH does not replace the sources from which its guidance originates; it merely helps tie them together.
Visit the “Data Management at IU” site to access the new DSH tool.