As a higher education institution, IU must comply with the Jeanne Clery Act. The Clery Act is the federal law that requires colleges and universities to gather and disclose crime statistics that occur within IU’s Clery reportable geography, which includes qualifying off-campus student activities and travel.
Certain off-campus activities must be reported to IU Public Safety, regardless if any Clery Act reportable crimes were known to have occurred.
The university needs information on Clery Act qualifying locations in order to follow up with the local law enforcement agency with jurisdiction over the Clery reportable space.
A letter is sent to the location’s local law enforcement agency requesting Clery Act crime statistics that were reported to have occurred during the time frame the university had control over the space. The purpose of sending this letter is to gather crime statistics that were reported directly to the local law enforcement and thus may not be known to university personnel.
* Note, other university/departmental internal crime reporting requirements may also exist on any Clery Act reportable and non-reportable student trips.
Not all off-campus student activities and travel needs to be reported. To be Clery reportable, the activity must meet certain requirements.
First, the university must have control over the space used for the student activity and/or travel. Control, as defined by the Clery Act, means that there is a written agreement (no matter how informal) directly between the university and the end provider for use of the space. Some examples of a written agreement include reserving hotel rooms, leasing apartments, leasing space for athletic purposes, or an agreement for academic space. Even if the agreement is in email form, and there is no charge associated with the agreement, the space may still qualify as Clery reportable.
Second, the controlled space must be used in direct support of, or in relation to, the institution’s educational purposes and frequented by students. At IU, “frequently used by students” is defined as meeting at least one of the following two criteria:
If an agreement for space and/or a lodging reservation is made directly by the individual(s) using the space and/or lodging, then the activity is not Clery reportable.
All domestic trips and activities, that do not have a current lease on file with IU Real Estate, must be registered using this online form. IUPD and IU Public Safety already have records of space listed on the IU building list.
If your trip or activity takes place internationally, that information is collected through the Overseas Study office. If your trip is coordinated through that office, you do not have to register it using the online form.
Clery Act reportable crimes that occur during a student trip and in utilized accommodation and/or academic space, and common areas of location(s) used to access the space, must be reported on a timely basis using one of the methods listed on this page.
In an emergency, dial 911 or, if outside the United States, contact the local law enforcement agency.
If you have any questions on the Clery Act or on whether your off-campus student trip or activity should be reported, please contact IU Public Safety at iups@iu.edu.
