Driving a personal or rented vehicle on university business can present unique risks to both IU and the traveler. Learn more about driving requirements, IU insurance policies, and what to do in the event of accident.
Motor Vehicle Record check
Before doing any driving for university business — your daily commute is not considered “university business” — you must complete the Authorization Form for Motor Vehicle Records (MVR) check and submit it to the Office of Insurance, Loss Control & Claims (INLOCC). University policy requires IU faculty and staff to provide Indiana University authorization to conduct a Motor Vehicle Record check and provide all information needed to conduct the check prior to driving on any university-related business. Driving on university business will be prohibited if authorization to conduct a MVR check is not given.
Personal car stipulations
The traveler is responsible for any personal vehicle expenses incurred beyond standard fuel or mileage reimbursement. For example, the university does not reimburse for flat tires, dead batteries, or other vehicle repairs, nor does the university reimburse speeding or parking tickets, or any other violations.