Security, Safety & Privacy Standards

Base bid standards for new facility projects and major renovations

Parking garages

  • Exterior stairwells shall be visible from outside. =

Exterior blue-light emergency phones

  • All new emergency phones shall use POTS (copper pairs).
  • All new emergency phones shall have cameras with video routed to IUPD dispatch upon activation.
  • For new buildings, one emergency phone shall be located outside the main building entrance; additional emergency phones may be specified by Public Safety and Institutional Assurance or building safety/security staff to be located around the building perimeter based upon design, existing phones, the size of the building foot print, geographic terrain features, and crime statistics associated with the location.
  • Parking garages shall have one emergency phone at each exit (stairwells and elevators) on each floor.
  • Emergency phone location(s) in parking lots may be specified by Public Safety and Institutional Assurance staff to be located based on variables such as the size of the parking lot, terrain features, and crime statistics associated with the location.

Exterior doors

  • All exterior doors must have electric locks.
  • All exterior doors must have door contacts (including dock doors, delivery doors, and doors with no external hardware).
  • All primary building entrance doors must have card key access (in instances where two or more doors are "ganged" at one entry, it is sufficient for just one of the doors in the set to have card key access).

Fall protection systems

  • Fall protection systems shall adhere to this document.

Confined spaces

  • Environmental Health and Safety and campus Physical Plant/Facilities staff will be invited to the Commissioning meetings in order to alert them to any new confined spaces that have been created as a result of the project.

Space layout

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Interior doors

  • All new telecommunications closets must have card key access (see Card Key Access Technologies section).
  • All new classroom doors shall have the capability to be locked from inside the classroom but always allow free egress with a single motion; mortise locks with interconnected dead bolts are allowed; see Division 087100 Hardware Standards for detailed hardware requirements.
  • Single restrooms and lactation/personal health rooms shall have user-operated dead bolt that displays an exterior “occupied” message, and must meet ADA requirements.

Interior windows

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Interior emergency phones

All new emergency phones shall use POTS (copper pairs).

All new emergency phones shall have cameras with video routed to IUPD dispatch upon activation.

Each floor of a facility shall have, at minimum, one emergency phone located by the main elevator; if there are no elevators in the facility, the emergency phone shall be centrally located.

Each elevator cab shall have one emergency phone located inside the cab.

Access control

  • Card access control technologies must support contact-less smart card readers using MIFARE DESFire EV1 standard.
  • Reliance solely on Card Serial Number (CSN) verification is not sufficient; solutions must use secure data application areas on the card.
  • Card key readers shall be hard-wired back to a control panel.
  • Multiple technology support required during transition to contact-less smart cards (e.g., mag stripe and contact-less, proximity and contact-less).
  • All campuses except IU Southeast:
    • all new must integrate with university Open Options DNA Fusion system
    • card key readers must support both proximity and contact-less smart cards
    • IU Bloomington - Residential Programs and Services (RPS) facilities (only)
      • must integrate with CBORD CS Access
      • card key readers must support both mag stripe and contact-less smart cards
      • however, telecommunications closets must integrate with university Open Options DNA Fusion system.
  • IU Southeast:
    • must integrate with campus Lenel system
    • card key readers must support both mag stripe and contact-less smart cards.

Alarm

  • All new duress (panic) alarms must be accompanied by video.
  • All new alarms must alert to IUPD dispatch via campus/university alarm system.

Fire

  • All new fire alarm horns shall support remote PA features.
  • Emergency key lock box (rapid entry system) shall be provided where directed by local Fire Department (and/or IU Fire and Safety Officer) and on the ground/first floor near a door that provides firefighters access to the roof.
  • Emergency key lock box key core shall be provided as directed by local Fire Department.
  • Emergency key lock box shall be wired to alarm when opened to IUPD dispatch via campus/university alarm system.

Video surveillance

  • All campuses except IU Southeast:
    • must integrate with Milestone XProtect IP video system.
  • IU Southeast:
    • must integrate with campus Lenel system.

Digital signage

All digital signage must have the ability to display campus alerts and safety notifications through integration with the university-wide digital signage system.

Life safety

  • All new Automated External Defibrillators (AED) shall have contact alarms tied to campus/university alarm system.
  • AED contact alarms shall automatically notify IUPD dispatch.
  • Life safety equipment and accessories must be U.L. approved and consistent with equipment approved for use on the campus.

Systems integration

  • Copper pair wiring shall be provided for fire alarms, elevator phones, emergency phones.
  • All safety and security systems shall be connected to the building emergency generator when one is present.
  • All IP-based safety and security systems shall have all network traffic logically isolated on a virtual network.
  • All IP-based safety and security systems shall be assigned private IP addresses.

Arc flash safety

  • An arc flash analysis shall be completed for all 3 phase equipment/machinery installations from the main power source (e.g., main, MCC) to the equipment's disconnecting means.
  • Arc flash sticker(s) shall be applied/installed by the contractor on the equipment and an electrical model (one line drawing) shall be provided to the University Architects Office.

Electrical identifiers

  • Electrical panels, Motor Control Centers (MCC's), mains, disconnects, and hard wired equipment shall be labeled with a "fed from" information label (black and white) and a voltage label (orange back ground with black letters).
  • Panel "circuit" cards shall be updated to reflect the newly installed equipment.

Pipe/valve marking

  • Pipes shall be marked indicating the direction of flow and contents within as per ASME/ANSI standard A13.1.
  • All valves associated with machinery/equipment (e.g., natural gas, water, steam, hot water) shall have a tag affixed (on or near the valve) with its alpha numeric designation per the University Architects Office drawing.

Lock-out/tag-out

  • Written Lock-out/Tag-out (LOTO) procedures shall be developed by the campus Physical Plant/Facilities office upon the project completion for ALL equipment/machinery installed in which there are multiple sources of energy involved in its operation (e.g., natural gas, steam, electrical, water).
  • Written Lock-out/Tag-out (LOTO) procedure shall outline ALL of the necessary steps needed to successfully bring the equipment to a "zero" mechanical state by the removal of ALL energy sources in order to service said equipment/machinery.

  • This section intentionally blank.

Food safety and security by design

  • Number of entrances to restricted areas shall be minimized (in accordance with any relevant federal, state or local fire or occupational safety codes).
  • Interior and exterior lighting, including emergency lighting, shall be adequate to facilitate detection of suspicious or unusual activities.
  • Wholesale operations shall have minimal hiding places (e.g., nooks, crannies, false ceilings) that can be used to conceal intentional contaminants.
  • Retail operations shall have minimal hiding places (e.g., nooks, crannies, false ceilings) in non-public areas that can be used to conceal intentional contaminants.
  • Doors, freight loading doors, windows, roof openings/hatches, vent openings, ventilation systems, utility rooms, ice manufacturing and storage rooms, and loft areas shall be securable from unauthorized entry.

Biosafety labs

BSL-2 lab designed for work with materials covered by the Bloodborne Pathogens Standard only, with no future use for work with toxins, recombinant DNA, infectious agents, or other biohazards:

  • Food and drink must be stored in cabinets and refrigerators/freezers that are separate from those used to store research materials.
  • A sink that shall provide running water for hand washing (these are omitted only when it is not feasible to include them)

Biosafety Level 1 (BSL-1) labs

  • Food and drink must be stored in cabinets and refrigerators/freezers that are separate from those used to store research materials, and these cabinets and refrigerators must be located outside the lab.
  • The laboratory must be designed so it can be easily cleaned.
  • Bench-tops must be impervious to water and resistant to acids, alkalis, organic solvents, and moderate heat.
  • Windows that open must have screens.
  • Labs must have a sink for hand washing.
  • Labs must have doors for access control.
  • Carpets and rugs are not allowed.

Biosafety Level 2 (BSL-2) Labs
All BSL-1 requirements, PLUS:

  • The sink must be located near the exit door.
  • An eyewash station must be available (does not have to be in the lab).
  • Entrance doors must be self-closing and have locks.
  • An autoclave must be available in the facility (does not have to be in the individual lab).
  • Biosafety cabinets must be installed so that fluctuations of the room air supply and exhaust do not interfere with proper operations.
  • Biosafety cabinets must be located away from doors, windows that open, and heavily traveled areas of the lab.
  • There are no specific ventilation requirements, but if mechanical ventilation systems that provide an inward flow of air are included, air may not recirculate to spaces outside the lab.

Animal Biosafety Level 1 (ABSL-1) Labs
All BSL-1 requirements, PLUS:

  • The facility must be separated from open, unrestricted areas of the building.
  • External facility doors must be self-closing and self-locking.
  • Lab doors must open inward and be self-closing.
  • The animal facility must be designed and constructed for easy cleaning and housekeeping.
  • Interior surfaces of the facility and labs must be water resistant (walls, floors, ceilings).
  • Floors must be slip resistant, impervious to liquids, and resistant to chemicals. An emergency eyewash must be readily available (doesn’t have to be in the lab or in the facility).
  • An emergency shower must be readily available (doesn’t have to be in the lab or in the facility).
  • The facility must have a sink for hand washing.
  • A hand-washing sink must be located at the exit of the individual areas/laboratories where infectious materials and/or animals are housed or are manipulated.
  • If the animal facility has segregated areas where infectious materials and/or animals are housed or manipulated, a sink must also be available for hand washing at the exit from each segregated area.
  • Windows that open shall have screens. A ducted exhaust air ventilation system must be provided.
  • Exhaust air must be discharged to the outside without being recirculated to other rooms.
  • The Guide for the Care and Use of Laboratory Animals must be consulted for details concerning appropriate ventilation in animal rooms.
  • Internal facility appurtenances (light fixtures, air ducts, utility pipes, etc) must be arranged to minimize horizontal surface areas.
  • The cage wash area must be designed to accommodate the use of high-pressure spray systems, humidity, strong chemical disinfectants and 180°F water temperatures during the cage/equipment cleaning process.
  • An autoclave shall be located in the animal facility.

Animal Biosafety Level 2 (ABSL-2) Labs
All BSL-1, BSL-2, and ABSL-1 requirements, PLUS:

  • Penetrations in floors, walls and ceiling surfaces must be sealed, including openings around ducts, doors and door frames, to facilitate pest control and proper cleaning.
  • Windows shall be sealed and resistant to breakage.
  • The direction of airflow into the animal facility must be inward.
  • Animal rooms/laboratories must maintain inward directional airflow compared to adjoining hallways.
  • An autoclave shall be located in the animal facility.
  • ABSL-2 labs may include biosafety cabinets. If biosafety cabinets are included,
    • HEPA-filtered exhaust can be re-circulated back into the laboratory
    • Biosafety cabinets can be thimble connected to the exhaust duct
    • Hard ducting biosafety cabinets is strongly discouraged.

Coordinating facility security and privacy issues

All facilities projects must include specific design requirements for the safety of the university community, the security of university assets, and be respectful of accepted privacy norms.

The University Chief Security Officer, University Chief Privacy Officer, University Director of Public Safety, and the campus Chief of Police may consult on facility security and privacy issues.